{"id":4626,"date":"2023-05-15T12:56:54","date_gmt":"2023-05-15T17:56:54","guid":{"rendered":"https:\/\/www.employco.com\/blog\/?p=4626"},"modified":"2023-05-22T14:44:25","modified_gmt":"2023-05-22T19:44:25","slug":"hr-newsletter-in-person-inspection-of-forms-i-9-is-changing","status":"publish","type":"post","link":"https:\/\/www.employco.com\/blog\/2023\/05\/15\/hr-newsletter-in-person-inspection-of-forms-i-9-is-changing\/","title":{"rendered":"HR Newsletter: In-Person Inspection of Form I-9 Is Changing"},"content":{"rendered":"

<\/p>\n

Virtual (remote) inspection of new hire identification documents for Form I-9 is ending July 31st<\/strong>. On May 4, 2023, the U.S. Department of Homeland Security (DHS) and the U.S. Immigration and Customs Enforcement (ICE) announced that employers have until Aug. 30, 2023, to complete physical inspection of identity and employment eligibility documents (e.g., passport, driver\u2019s license, etc) for any employee whose Employment Eligibility Verification form (Form I-9) was completed virtually according to the temporary flexibilities extended during the COVID-19 pandemic.<\/p>\n

Since March 2020, virtual inspections of identity and employment eligibility documents have been permitted in situations where all employees are working remotely due to COVID-19 or when a new employee is working remotely due to COVID-19 after April 1, 2021. The DHS and ICE announced in October 2022 that the flexibility provisions would end on July 31, 2023, but employers will now have one additional month to physically inspect identity and employment eligibility documents for employees hired on or after March 20, 2020, and who have received only a virtual or remote examination.<\/p>\n

<\/p>\n

This guidance presumes that the same employer representative who reviewed the documents remotely will also conduct the in-person document review. However, if the employer representative who virtually examined the documents is not the one who performs the physical inspection, the DHS previously advised employers that the representative conducting the physical inspection complete a new Section 2 of the Form I-9 and attach it to the completed remote inspection Form I-9.<\/p>\n

The DHS and ICE recently proposed a permanent rule to allow employers to remotely review Form I-9 identity and employment eligibility documents when hiring, reverifying, and rehiring employees. If finalized, the proposed rule would allow the DHS to create a framework to authorize alternative options for Form I-9 document examination procedures for some or all employers, according to a Notice of Proposed Rulemaking. The proposed rule would formalize the department\u2019s authority to extend flexibilities, provide alternative options and conduct pilot programs to further evaluate alternative procedures for some or all employers, regardless of whether their employees physically report to work at an employer worksite. Employers will want to follow the DHS\u2019 rulemaking process closely.<\/p>\n

We will keep you apprised of any notable updates. Contact us<\/a> for more resources.<\/p>\n","protected":false},"excerpt":{"rendered":"

Virtual (remote) inspection of new hire identification documents for Form I-9 is ending July 31st. On May 4, 2023, the U.S. Department of Homeland Security (DHS) and the U.S. Immigration and Customs Enforcement (ICE) announced that employers have until Aug.… <\/p>\n

Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[31],"tags":[],"class_list":["post-4626","post","type-post","status-publish","format-standard","hentry","category-hr-newsletter"],"featured_image_src":null,"author_info":{"display_name":"Employco USA","author_link":"https:\/\/www.employco.com\/blog\/author\/employcousa\/"},"yoast_head":"\r\nHR Newsletter: In-Person Inspection of Form I-9 Is Changing - Employco Blog<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.employco.com\/blog\/2023\/05\/15\/hr-newsletter-in-person-inspection-of-forms-i-9-is-changing\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"HR Newsletter: In-Person Inspection of Form I-9 Is Changing - Employco Blog\" \/>\r\n<meta property=\"og:description\" content=\"Virtual (remote) inspection of new hire identification documents for Form I-9 is ending July 31st. 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Form I-9 - Federal law requires employers to verify the identity and\u2026","rel":"","context":"In "HR Newsletter"","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: Employers to Continue Using Current Form I-9 Until Further Notice","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":3623,"url":"https:\/\/www.employco.com\/blog\/2021\/10\/12\/hr-newsletter-eeoc-files-first-covid-19-ada-accommodation-lawsuit\/","url_meta":{"origin":4626,"position":1},"title":"HR Newsletter: EEOC Files First COVID-19 ADA Accommodation Lawsuit","author":"Employco USA","date":"October 12, 2021","format":false,"excerpt":"The Equal Employment Opportunity Commission (EEOC) recently filed a disability discrimination lawsuit in Georgia federal court. This case represents the first COVID-19 pandemic-related lawsuit the EEOC has filed about a remote work request for an American with Disabilities Act (ADA) accommodation. According to the suit, a Denmark-based workplace experience and\u2026","rel":"","context":"In "HR Newsletter"","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"EEOC (Equal Employment Opportunity Commission)","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/March2021_EEOC.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/March2021_EEOC.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/March2021_EEOC.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/March2021_EEOC.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/March2021_EEOC.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":5774,"url":"https:\/\/www.employco.com\/blog\/2025\/04\/21\/hr-newsletter-new-form-i-9\/","url_meta":{"origin":4626,"position":2},"title":"HR Newsletter: New Form I-9","author":"Employco USA","date":"April 21, 2025","format":false,"excerpt":"On April 2, 2025, the U.S. Citizenship and Immigration Services (USCIS) updated its Employment Eligibility Verification form (Form I-9) and the Department of Homeland Security (DHS) Privacy Notice in the form\u2019s instructions to align with statutory language. The revised Form I-9 is dated \u201c01\/20\/25\u201d and has an expiration date of\u2026","rel":"","context":"In "HR Newsletter"","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":5561,"url":"https:\/\/www.employco.com\/blog\/2024\/10\/17\/hr-newsletter-uscis-extends-form-i-9-expiration-date\/","url_meta":{"origin":4626,"position":3},"title":"HR Newsletter: USCIS Extends Form I-9 Expiration Date","author":"Employco USA","date":"October 17, 2024","format":false,"excerpt":"Recently, the U.S. Citizenship and Immigration Services (USCIS) announced that it updated its Employment Eligibility Verification form, also known as Form I-9, to extend the form\u2019s expiration date from July 31, 2026, to May 31, 2027. Employers must use the Form I-9 dated \u201c08\/01\/2023,\u201d which may have an expiration date\u2026","rel":"","context":"In "HR Newsletter"","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":2858,"url":"https:\/\/www.employco.com\/blog\/2020\/03\/18\/furlough-and-layoff-differences-amidst-covid-19\/","url_meta":{"origin":4626,"position":4},"title":"Furlough and Layoff Differences (amidst COVID-19)","author":"Employco USA","date":"March 18, 2020","format":false,"excerpt":"BULLETIN March 18, 2020 (UPDATE) As we continue through these uncertain times, many companies are dealing with the reality that lower revenue cannot support the current employment. As a result, employers are considering their options to lower payroll expense. We\u2019ve created the following chart that summarizes the options and differences\u2026","rel":"","context":"In "Coronavirus"","block_context":{"text":"Coronavirus","link":"https:\/\/www.employco.com\/blog\/category\/hr-solutions\/coronavirus\/"},"img":{"alt_text":"Employco USA, Inc.","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/blog\/Blog_EmploycoWebinar_Header.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/blog\/Blog_EmploycoWebinar_Header.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/blog\/Blog_EmploycoWebinar_Header.png?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":4792,"url":"https:\/\/www.employco.com\/blog\/2023\/08\/15\/hr-newsletter-new-form-i-9-and-updates\/","url_meta":{"origin":4626,"position":5},"title":"HR Newsletter: New Form I-9 and Updates","author":"Employco USA","date":"August 15, 2023","format":false,"excerpt":"New Form \u2013 On Aug. 1, 2023, the U.S. Citizenship and Immigration Services (USCIS), part of the U.S. Department of Homeland Security, published an updated version of Form I-9. USCIS has indicated that employers may begin using the new form immediately and that use of the expired form (dated \u201c10\/19\/2019\u201d)\u2026","rel":"","context":"In "HR Newsletter"","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: New Form I-9 and Updates","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]}],"_links":{"self":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/4626","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/comments?post=4626"}],"version-history":[{"count":4,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/4626\/revisions"}],"predecessor-version":[{"id":4657,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/4626\/revisions\/4657"}],"wp:attachment":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/media?parent=4626"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/categories?post=4626"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/tags?post=4626"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}