{"id":5126,"date":"2023-11-14T15:07:07","date_gmt":"2023-11-14T21:07:07","guid":{"rendered":"https:\/\/www.employco.com\/blog\/?p=5126"},"modified":"2023-11-14T15:10:04","modified_gmt":"2023-11-14T21:10:04","slug":"hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1","status":"publish","type":"post","link":"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/","title":{"rendered":"HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg\" alt=\"HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1\"\/><\/figure>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Beginning Nov. 1, 2023, employers are required to use the <a href=\"https:\/\/www.uscis.gov\/i-9\" target=\"_blank\" rel=\"noreferrer noopener\">newest version of Form I-9<\/a>. This form, provided by the U.S. Department of Homeland Security\u2019s Citizenship and Immigration Services, has been available since August, but the prior version was accepted through Oct. 31, 2023. Employers that continue to use the outdated Form I-9 after Nov. 1 will be subject to penalties.<\/p>\n\n\n\n<p>The updated Form I-9 includes updated instructions and many notable changes, including the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sections 1 and 2 have been reduced to a single sheet.<\/li>\n\n\n\n<li>The preparer\/translator certification area has been moved to a standalone supplement (Supplement A) that employers can use as necessary for initial verification or recertification.<\/li>\n\n\n\n<li>Section 3 (Reverification and Rehire sections) has been moved to a standalone supplement (Supplement B) that employers can use as necessary.<\/li>\n\n\n\n<li>The list of acceptable documents now includes some acceptable receipts, guidance, and links to information on automatic extensions of employment authorization documentation.<\/li>\n<\/ul>\n\n\n\n<!--more-->\n\n\n\n<p>The new Form I-9 also includes alternative remote verification procedures employers enrolled in E-Verify can use to comply with their Form I-9 obligations.<\/p>\n\n\n\n<p>Complying with Form I-9 requirements can be challenging, and failing to do so can result in costly fines and penalties. The Form I-9 revisions provide employers with the opportunity to review their current training and policies regarding the Form I-9 and E-Verify process. Employers can further ensure compliance by using the updated form, training employer representatives on all Form I-9 updates, and communicating these changes to employees. Employers are encouraged to seek legal counsel to discuss specific issues and concerns. <\/p>\n\n\n\n<p><a href=\"mailto:hr@employco.com\">Contact us<\/a> today for more information.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Beginning Nov. 1, 2023, employers are required to use the newest version of Form I-9. This form, provided by the U.S. Department of Homeland Security\u2019s Citizenship and Immigration Services, has been available since August, but the prior version was accepted&hellip;  <\/p>\n<p class=\"more-link\"><a href=\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[31],"tags":[],"class_list":["post-5126","post","type-post","status-publish","format-standard","hentry","category-hr-newsletter"],"featured_image_src":null,"author_info":{"display_name":"Employco USA","author_link":"https:\/\/www.employco.com\/blog\/author\/employcousa\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1 - Employco Blog<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1 - Employco Blog\" \/>\r\n<meta property=\"og:description\" content=\"Beginning Nov. 1, 2023, employers are required to use the newest version of Form I-9. This form, provided by the U.S. Department of Homeland Security\u2019s Citizenship and Immigration Services, has been available since August, but the prior version was accepted&hellip; Continue reading &rarr;\" \/>\r\n<meta property=\"og:url\" content=\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\" \/>\r\n<meta property=\"og:site_name\" content=\"Employco Blog\" \/>\r\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Employco\" \/>\r\n<meta property=\"article:published_time\" content=\"2023-11-14T21:07:07+00:00\" \/>\r\n<meta property=\"article:modified_time\" content=\"2023-11-14T21:10:04+00:00\" \/>\r\n<meta property=\"og:image\" content=\"https:\/\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg\" \/>\r\n<meta name=\"author\" content=\"Employco USA\" \/>\r\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\r\n<meta name=\"twitter:creator\" content=\"@employco\" \/>\r\n<meta name=\"twitter:site\" content=\"@employco\" \/>\r\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Employco USA\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\r\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\"},\"author\":{\"name\":\"Employco USA\",\"@id\":\"https:\/\/www.employco.com\/blog\/#\/schema\/person\/9c5a99be12eccf56ad10d0301c213414\"},\"headline\":\"HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1\",\"datePublished\":\"2023-11-14T21:07:07+00:00\",\"dateModified\":\"2023-11-14T21:10:04+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\"},\"wordCount\":267,\"image\":{\"@id\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg\",\"articleSection\":[\"HR Newsletter\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\",\"url\":\"https:\/\/www.employco.com\/blog\/2023\/11\/14\/hr-newsletter-employers-must-use-new-form-i-9-starting-nov-1\/\",\"name\":\"HR Newsletter:\u00a0Employers Must Use New Form I-9 Starting Nov. 1 - 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Form I-9 - Federal law requires employers to verify the identity and\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: Employers to Continue Using Current Form I-9 Until Further Notice","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2022_DHS.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":4792,"url":"https:\/\/www.employco.com\/blog\/2023\/08\/15\/hr-newsletter-new-form-i-9-and-updates\/","url_meta":{"origin":5126,"position":1},"title":"HR Newsletter: New Form I-9 and Updates","author":"Employco USA","date":"August 15, 2023","format":false,"excerpt":"New Form \u2013 On Aug. 1, 2023, the U.S. Citizenship and Immigration Services (USCIS), part of the U.S. Department of Homeland Security, published an updated version of Form I-9. USCIS has indicated that employers may begin using the new form immediately and that use of the expired form (dated \u201c10\/19\/2019\u201d)\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: New Form I-9 and Updates","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":5561,"url":"https:\/\/www.employco.com\/blog\/2024\/10\/17\/hr-newsletter-uscis-extends-form-i-9-expiration-date\/","url_meta":{"origin":5126,"position":2},"title":"HR Newsletter: USCIS Extends Form I-9 Expiration Date","author":"Employco USA","date":"October 17, 2024","format":false,"excerpt":"Recently, the U.S. Citizenship and Immigration Services (USCIS) announced that it updated its Employment Eligibility Verification form, also known as Form I-9, to extend the form\u2019s expiration date from July 31, 2026, to May 31, 2027. Employers must use the Form I-9 dated \u201c08\/01\/2023,\u201d which may have an expiration date\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":3676,"url":"https:\/\/www.employco.com\/blog\/2021\/11\/15\/hr-newsletter-mandatory-vaccination-and-testing-update\/","url_meta":{"origin":5126,"position":3},"title":"HR Newsletter: Mandatory Vaccination and Testing Update","author":"Employco USA","date":"November 15, 2021","format":false,"excerpt":"On Nov. 4, 2021, the Occupational Safety and Health Administration (OSHA) announced a federal emergency temporary standard (ETS) to require affected employers to mandate employee vaccines or weekly testing. Click the following link to read our bulletin for more details on the OSHA ETS. On Nov. 12, 2021, a U.S.\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"OSHA","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October20_OSHA.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October20_OSHA.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October20_OSHA.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October20_OSHA.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/October20_OSHA.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":5610,"url":"https:\/\/www.employco.com\/blog\/2024\/12\/16\/hr-newsletter-what-employers-may-expect-from-a-second-trump-term\/","url_meta":{"origin":5126,"position":4},"title":"HR Newsletter: What Employers May Expect From a Second Trump Term","author":"Employco USA","date":"December 16, 2024","format":false,"excerpt":"On Nov. 5, 2024, Donald Trump won the presidential election. Employers can expect a number of changes to employment law policy under the Trump administration. Although these specific policy objectives remain to be seen, employers may look to the campaign policies on which President-elect Trump ran, as well as the\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":3739,"url":"https:\/\/www.employco.com\/blog\/2021\/12\/15\/hr-newsletter-court-blocks-vaccine-mandate-for-federal-contractors\/","url_meta":{"origin":5126,"position":5},"title":"HR Newsletter: Court Blocks Vaccine Mandate for Federal Contractors","author":"Employco USA","date":"December 15, 2021","format":false,"excerpt":"On Dec. 7, 2021, a Georgia federal judge blocked the federal contractors mandate nationwide. This new order comes right after a Kentucky federal judge issued a preliminary injunction effectively blocking the implementation and enforcement of President Biden\u2019s COVID-19 vaccine mandate for federal government contractors and subcontractors for Kentucky, Tennessee, and\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"Court Blocks Vaccine Mandate for Federal Contractors","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/December2021_Judge.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/December2021_Judge.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/December2021_Judge.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/December2021_Judge.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/December2021_Judge.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]}],"_links":{"self":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/5126","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/comments?post=5126"}],"version-history":[{"count":2,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/5126\/revisions"}],"predecessor-version":[{"id":5128,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/posts\/5126\/revisions\/5128"}],"wp:attachment":[{"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/media?parent=5126"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/categories?post=5126"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.employco.com\/blog\/wp-json\/wp\/v2\/tags?post=5126"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}