{"id":6419,"date":"2026-10-14T13:14:47","date_gmt":"2026-10-14T18:14:47","guid":{"rendered":"https:\/\/www.employco.com\/blog\/?p=6419"},"modified":"2026-10-14T13:14:50","modified_gmt":"2026-10-14T18:14:50","slug":"hr-question-of-the-month-15","status":"publish","type":"post","link":"https:\/\/www.employco.com\/blog\/2026\/10\/14\/hr-question-of-the-month-15\/","title":{"rendered":"HR Question of the Month"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.employco.com\/images\/newsletter\/HR\/Blog\/June2025_HR-Question.jpg\" alt=\"HR Question of the Month\"\/><\/figure>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Question<\/strong>: If I have a new hire who works from home in another state, can she email me a copy of her driver\u2019s license for me to use when completing the employer section of the Form I-9?<\/p>\n\n\n\n<!--more-->\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Answer<\/strong>: No, that doesn\u2019t meet the requirements. As a general rule, employers are required to examine the new hire\u2019s document(s) in the employee\u2019s physical presence, looking at the new hire and the document(s) at the same time. However, since Aug. 1, 2023, employers participating in the federal E-Verify program may remotely examine Form I-9 documents through live video interaction (e.g., Zoom call with cameras turned on). The employee must first send a copy of the documents to the employer and then present the same documents during the live video interaction.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For more information, check out our Compliance Overview: <a href=\"https:\/\/www.employco.com\/PDFs\/October2026_Compliance-Overview.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Authenticating Form I-9 Identity and Employment Eligibility Documents<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/www.employco.com\/PDFs\/October2026_Compliance-Overview.pdf\" target=\"_blank\" rel=\" noopener\"><img decoding=\"async\" src=\"https:\/\/www.employco.com\/images\/newsletter\/HR\/Blog\/October2026_Compliance-Overview-PDF.jpg\" alt=\"Authenticating Form I-9 Identity and Employment Eligibility Documents\"\/><\/a><\/figure>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Schedule a <a href=\"https:\/\/calendly.com\/gwilson-employco\" target=\"_blank\" rel=\"noreferrer noopener\">15-minute call<\/a> with <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#046240\" class=\"has-inline-color\">Griffen Wilson<\/mark><\/strong> for more information on our services.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Question: If I have a new hire who works from home in another state, can she email me a copy of her driver\u2019s license for me to use when completing the employer section of the Form I-9?<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[31],"tags":[],"class_list":["post-6419","post","type-post","status-publish","format-standard","hentry","category-hr-newsletter"],"featured_image_src":null,"author_info":{"display_name":"Employco USA","author_link":"https:\/\/www.employco.com\/blog\/author\/employcousa\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - 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What happens if a company doesn\u2019t properly pay employees and if the same company also hires underage children? Are companies required to combine the hours worked by employees who work at multiple locations? If an employee is not a U.S.\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: Real-World Case Studies \u2013 Wage and Hour Violations","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/hr\/Blog\/May2023_CaseStudies.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/hr\/Blog\/May2023_CaseStudies.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/hr\/Blog\/May2023_CaseStudies.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/hr\/Blog\/May2023_CaseStudies.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/hr\/Blog\/May2023_CaseStudies.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":4792,"url":"https:\/\/www.employco.com\/blog\/2023\/08\/15\/hr-newsletter-new-form-i-9-and-updates\/","url_meta":{"origin":6419,"position":1},"title":"HR Newsletter: New Form I-9 and Updates","author":"Employco USA","date":"August 15, 2023","format":false,"excerpt":"New Form \u2013 On Aug. 1, 2023, the U.S. Citizenship and Immigration Services (USCIS), part of the U.S. Department of Homeland Security, published an updated version of Form I-9. USCIS has indicated that employers may begin using the new form immediately and that use of the expired form (dated \u201c10\/19\/2019\u201d)\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: New Form I-9 and Updates","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/August2023_FormI9.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":4298,"url":"https:\/\/www.employco.com\/blog\/2022\/10\/14\/hr-newsletter-wage-and-hour-case-studies\/","url_meta":{"origin":6419,"position":2},"title":"HR Newsletter: Wage and Hour Case Studies","author":"Employco USA","date":"October 14, 2022","format":false,"excerpt":"The U.S. Department of Labor\u2019s (DOL) Wage and Hour Division (WHD) is tasked with enforcing employment laws that affect more than 148 million workers. The WHD enforces federal minimum wage, overtime pay, recordkeeping and child labor requirements of the Fair Labor Standards Act (FLSA), as well as the Family and\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: Wage and Hour Case Studies","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":4324,"url":"https:\/\/www.employco.com\/blog\/2022\/11\/14\/hr-newsletter-fmla-case-studies\/","url_meta":{"origin":6419,"position":3},"title":"HR Newsletter: FMLA Case Studies","author":"Employco USA","date":"November 14, 2022","format":false,"excerpt":"The U.S. Department of Labor\u2019s (DOL) Wage and Hour Division (WHD) administers and enforces the Family and Medical Leave Act (FMLA) for all private and state and local government employees, as well as some federal employees. The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"HR Newsletter: FMLA Case Studies","src":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.employco.com\/images\/newsletter\/HR\/Blog\/September20_DOL.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":4626,"url":"https:\/\/www.employco.com\/blog\/2023\/05\/15\/hr-newsletter-in-person-inspection-of-forms-i-9-is-changing\/","url_meta":{"origin":6419,"position":4},"title":"HR Newsletter: In-Person Inspection of Form I-9 Is Changing","author":"Employco USA","date":"May 15, 2023","format":false,"excerpt":"Virtual (remote) inspection of new hire identification documents for Form I-9 is ending July 31st. On May 4, 2023, the U.S. Department of Homeland Security (DHS) and the U.S. Immigration and Customs Enforcement (ICE) announced that employers have until Aug. 30, 2023, to complete physical inspection of identity and employment\u2026","rel":"","context":"In &quot;HR Newsletter&quot;","block_context":{"text":"HR Newsletter","link":"https:\/\/www.employco.com\/blog\/category\/employco-in-the-news\/hr-newsletter\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":4285,"url":"https:\/\/www.employco.com\/blog\/2022\/10\/14\/hr-newsletter-5-strategies-for-reducing-time-to-hire\/","url_meta":{"origin":6419,"position":5},"title":"HR Newsletter: 5 Strategies for Reducing Time-To-Hire","author":"Employco USA","date":"October 14, 2022","format":false,"excerpt":"In today\u2019s competitive and fast-moving employment landscape, employers may struggle with attraction and retention. In fact, according to Zywave\u2019s 2022 Attraction and Retention Benchmarking Overview, 75% of employers consider this a top-five business challenge. 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