What Employers Need to Know About the New I-9 Forms

Employment expert weighs in on changes to employment authorization forms

New Form I-9The U.S. Citizenship and Immigration Services (USCIS) just published a new Form I-9 for employers to begin using immediately. The Form I-9, which is used to verify new hires’ identity and employment authorization to work in the United States, now includes several changes.

“Employers can continue using the prior version until April 30, 2020. Starting in May, employers will be required to use the new form (expiration date of 10/31/2022) exclusively,” says Rob Wilson, President of Employco USA, a national employment solutions firm.

The new I-9 forms include changes to who can act as an authorized representative on behalf of an employer, explains the human resources expert, along with clarifications to acceptable documents as well as an updated DHS Privacy Notice.

The human resources expert says that employees who have properly filled out I-9 forms in the past do not need to submit new forms to their employer.

For more on this topic, please contact Rob Wilson at rwilson@thewilsoncompanies.com.

Breaking News: New Form I-9

The U.S. Citizenship and Immigration Services (USCIS) published a new Form I-9 for employers to begin using immediately. The new version includes minor changes to the form and instructions.

The Form I-9 is used to verify new hires’ identity and employment authorization to work in the United States.

Employers can continue using the prior version (expiration date of 08/31/2019 shown in the upper-right corner) until April 30, 2020. Starting in May, employers will be required to use the new form (expiration date of 10/31/2022) exclusively.

Over the next several days, we will provide our clients with an updated new hire packet including the new Form I-9.

Please contact us if you have any questions.

New Form I-9

New Year, New Paycheck: Minimum Wage Set to Increase Across the Country

Employment expert weighs in on what to expect when 2020 starts

2020With the New Year just weeks away, employers need to start considering upcoming changes to minimum wage law that will become effective on Jan. 1, 2020. Several states, including Illinois, Arizona, Colorado, and Florida are seeing minimum wage hikes.

“This is just the beginning of minimum wage increases,” says employment expert Rob Wilson, President of Employco USA, a national employment solutions firm with locations across the country. “For example, starting on Jan. 1, the Illinois minimum wage will increase from $8.25 to $9.25, but come June, that will increase to $10. The goal is to gradually increase minimum wage by $1 each year, until 2025, when it will hit $15 an hour.”

Wilson also notes that in July, Chicago employers (within the city limits) will need to start providing predictability pay whenever they ask a worker to change their schedule.

Continue reading

What the New Overtime Ruling Means for Employers

Employment expert explains the recent DOL decision

DOLThe U.S. Department of Labor’s recent decision on overtime extends to 1.3 million U.S. workers. The number is much lower than what the Obama administration tried to accomplish during President Obama’s tenure in office.

“Since 2016 when President Obama signed an overtime law which made employees who earned less than $47,000 a year eligible for compensation, many small business owners were fearful that they would not be able to keep pace with new requirements for overtime compensation. When a Texas judge blocked that ruling, it offered a small reprieve until President Trump took office,” says Rob Wilson, President of Employco USA and employment compensation expert.

In the following years, both Republicans and Democrats have struggled to agree on an overtime solution, until revealing their new decision last week.

Previously, workers were automatically entitled to overtime pay only if they earned $23,660 or less a year, says Wilson. But, starting on Jan. 1, 2020, that salary ceiling will be raised to $35,568.

Continue reading

Recovering After the Capital One Crisis: What Employers Need to Know About Cyber Security

Data breaches are on the rise – here is what employers need to know

Cyber SecurityThe data breach at Capital One is a global security crisis that has impacted millions of people. Sadly, breaches like these are only becoming more common, and employers have a responsibility to protect their employees and their clients.

It is estimated that phishing scams costs the United States half a billion dollars each year. From direct deposit scams to fraudulent PDF files, there has been a shocking rise in these email phishing scams. Indeed, Microsoft’s Security team reports that these malicious phishing emails have increased by a whopping 250 percent.

So, what do employers and employees need to know in order to protect themselves from these scams?

First, it’s crucial that you educate everyone on your team about phishing scams and how to make safer choices online.

“It’s important to understand that it is not enough to simply be aware and cautious when it comes to your own online behavior,” says Rob Wilson, President of Employco USA and human resources expert. “Your entire company can be negatively impacted across the board if just one employee gives up access to your Office 365 account or similar program. Once the phisher has that foothold, they can access an entire wealth of information, and they can then use this position of power to gain access to more info and phish other people on your team.”

Continue reading

The Top Five Payroll Pitfalls

Employment trends expert explains how to circumvent common payroll problems

PayrollPayroll errors cost your company more than just time and money, they also gravely harm the trust between you and your employees.

“When payroll makes an error, even a small one, it can make a major impact on the employee’s personal life,” says Rob Wilson, President of Employco USA and human resources expert. “They may feel as though their effort isn’t respected or valued by their employer, and it can lead to very costly and pervasive issues like absenteeism and presenteeism.”

Wilson’s employment solutions firm, Employco USA, helps companies of all sizes with their payroll. “We work with companies who still take the old-school approach of handwritten timesheets and we work with companies who do everything electronically,” he says. “Many of our clients come to us after they have experienced expensive errors from doing payroll on their own. While it is possible to submit your own payroll via Quickbooks and other technology, outsourcing payroll can be a wise move especially as our political landscape continues shifting and requirements are changing.”

Here, Wilson outlines the top 5 mistakes which he has seen negatively impact companies’ payroll.

Lack of compliance with state and federal regulations. “Keeping up with the reciprocal agreements between states is really important, yet I have seen clients neglect this issue or be confused about how to approach it,” says Wilson. “For example, if you have an employee who lives in Indiana but works in Illinois, you need to consider which state takes precedent when it comes to payroll taxes.”

Continue reading

Podcast: The Top Five Payroll Pitfalls

Rob, Scott, and Jason with special guest Gerri LeCompte (Vice President of Payroll Services) discuss the top five payroll pitfalls; from late filings and tax deposits to staying compliant with changing regulations, voiding and reissuing adjustment payments, incorrect taxation of earnings, and more.

Running payroll is complicated. Small business owners, looking to control costs, occasionally decide to run payroll themselves. But even small errors can result in large fines and penalties, in addition to your time and effort to correct it. Employco can help alleviate the pitfalls associated with payroll, contact us today to see how we can help.

Payroll Pitfalls

Contact us with any questions you may have, we’re here to help: hr@employco.com

Upcoming Changes to EEO-1 Report Spells Headaches for Companies

Employment solutions expert explains how employers can prepare for these changes

EEOImportant changes are afoot for the Employer Information Report EEO-1 (EEO-1 Report). Employers with 100 employees or more must file this report each year, but this year the EEO-1 will be more complicated than in the past.

“The Equal Employment Opportunity Commission has required employers to provide information about each of their employees such as their gender and ethnicity,” says Rob Wilson, President of Employco USA and employment expert. “But now that is going to be just one part of the puzzle.”

Along with this information, Wilson explains that employers will now have to provide information on employee wages. Providing this pay data is in part the result of advocacy groups like the National Women’s Law Center and the Labor Council for Latin American Advancement who believe pay data transparency will help to bridge the gender pay gap.

“President Trump has been vocal against these proposed additions to the EEOC-1 report, but now despite his hopes to the contrary, pay data is once again required reporting for companies with 100 employees or more,” says Wilson.

Sadly, many won’t be prepared.

Continue reading

How to Protect Your Business from Phishing Scams

Phishing crimes are on the rise – here is what employers need to know

PhishingPhishing scams cost the United States half a billion dollars each year. From direct deposit scams to fraudulent PDF files, there has been a shocking rise in these email phishing scams. Indeed, Microsoft’s Security team reports that these malicious phishing emails have increased by a whopping 250 percent.

So, what do employers and employees need to know in order to protect themselves from these scams?

First, it’s crucial that you educate everyone on your team about phishing scams and how to make safer choices online.

“It’s important to understand that it is not enough to simply be aware and cautious when it comes to your own online behavior,” says Rob Wilson, President of Employco USA and human resources expert. “Your entire company can be negatively impacted across the board if just one employee gives up access to your Office 365 account or similar program. Once the phisher has that foothold, they have access to an entire wealth of information, and they can then use this position of power to gain access to more info and phish other people on your team.”

Second, talk to your human resources and payroll team about how they should never make changes to an employee’s direct deposit paycheck or other benefits without every appropriate form being submitted and verifying the person’s identity.

Continue reading

What the Proposed Overtime Changes Will Mean for Employers

Human resources expert available to offer commentary on new overtime proposal

Department of LaborThe Department of Labor (DOL) has just released their proposed changes related to the federal overtime regulations.

Rob Wilson, President of Employco USA and employment solutions expert says, “Under the new proposal, employees earning less than $35,308 per year will automatically be eligible for overtime pay. Employees will continue to earn one and a half times their regular pay rate for time worked over 40 hours in a week. However, since this is a proposed rule, the final regulation may incorporate substantial changes including a possibility of the salary threshold ending up higher or lower than the current target of $35,308.”

As for the impact of the possible changes on the business community, Wilson points to past attempts by the Department of Labor to alter overtime regulations.

“This isn’t the first time the DOL has gone down this road,” says Wilson. “In November 2016, a federal court in Texas granted a nationwide injunction prohibiting the DOL from increasing the salary threshold to $47,476. The law would have also included an automatic increase that would be scheduled for every three years. The change was set to take effect December 1, 2016 with the first salary threshold update set for January 1, 2020. Although the Texas court’s permanent injunction is on appeal, the 2016 rule would be rescinded as part of the new proposal.”

Wilson says that the DOL proposal is not without its drawbacks.

Continue reading